RefWorks is Changing!

What is the New RefWorks?

ProQuest has launched a new and improved version of RefWorks that makes it easier than ever to manage and organize your research. The New RefWorks is the next generation of reference management software empowering both researchers and librarians to do more. The new RefWorks combines powerful citation management functionality including database import, web capture tools and thousands of flexible citation styles, plus a refined user experience, full-text management, collaboration and other features you’d expect from a total reference 

What is the difference between the Legacy and New RefWorks?

Currently, the biggest difference users will notice is that the new RefWorks has an entirely new look and feel, although most of the functionality remains the same. Ability to drag and drop PDFs and populate citation field from the web, as well as enhanced sharing features are a priority for the developers. Eventually, users will be able to highlight and annotate PDFs. Small changes have been made, such  changing the name of folders to collections. 

One change that will affect users who have multiple accounts is that in the New RefWorks, users will only have one account tied to their institutional email address. 


I'm new to RefWorks. Which version should I choose?

Legacy RefWorks is very stable and will perform all the functions required of a citation manager until it is retired sometime in 2018. For short-term projects, legacy RefWorks is a good choice, especially while all features and functions of the new RefWorks have not been released.

Legacy RefWorks would not be a good choice for people who are starting a long term project, such as a dissertation, and may not finish by the time the Legacy version disappears. 

I already have a legacy RefWorks account. Should I transition to the new version?

New RefWorks is available now; the legacy version is still available and will be until at least 2018. You must consider a number of factors before deciding to transition from Legacy RefWorks to the New RefWorks

  1. If you are currently using the Legacy version and plan to finish your project before 2018, consider sticking with Legacy RefWorks.
  2. If you are starting a project that will continue into 2018, consider using the New RefWorks

You may have accounts in both the new and the legacy version of RefWorks   The accounts are separate from each other. You may want to consider experimenting with the new RefWorks for a new project, while relying on the legacy version for current projects. 

Although it has been released, New RefWorks is still in Beta. That means not all features and functions, such as attaching non-PDF images to citations, have  been released. Proquest is releasing new features each month.


Can I have accounts in both versions?

Basic RefWorks and New RefWorks can be used in tandem. So you can experiment with the new version while your account in the legacy version is unaffected. However, the two versions do not sync together. You must transfer citations using the import/export command to move any content from one version to the other. 

Make sure you log in form the RefWorks page on the USF Libraries Website no matter which version you use.

How does the change affect Write-N-Cite?

Write -N-Cite has not changed. You can continue to use the current version of Write-N-Cite with either the New or Legacy version of RefWorks.  However, documents created with Write-N-Cite using the legacy version cannot be modified with the New Refworks and vice versa. 

Proquest is working on a new version. No release date has been announced. 

Will there be training on the New RefWorks?

Visit ProQuest's guide for more information.


Ready to Migrate?

1. Log into your Legacy RefWorks account. 

2. Look for the link to move to the New RefWorks. If you have created a New RefWorks account, you will be prompted to login.

3. If you have not created a new RefWorks account, you will be prompted to create an account. Once you click the link to move to
    the latest version, your references, file attachments, folders and custom output styles will automatically be moved to your new
    RefWorks account.


4. Remember that once you move your data, it no longer appears in your legacy account. 

5. Make sure you use the New RefWorks link from the Refworks page or login to to access your New
    RefWorks account.