Best Practices for Subject/Course/General LibGuides at USF

When adding a link to LibGuides:

Select Add/Reorder

Select the type of link.  Most often, it will be Link.  Do not select Rich Text/HTML or Database to add anything that has a link. You will only use Rich Text/HTML to add text, such as additional description or instructions for a resource.

You will see the choice to Reuse Existing Link (or Existing RSS Feed or Existing Document/File, etc.).  Click on the appropriate choice.

Search for the link you want to add by name, such as Academic Search Premier.

If you see more than one version of the link or didn’t find one, STOP! You will now be going to the Assets Database to determine which link you need to select. If you see only one version, select it.

You will now see the information in the Asset

Click Save to reuse the asset.

This means that if any changes occur to the asset, they will automatically change on your guide.

If you see multiple versions of the resource, you’re now going to the Assets Database to find which asset you should reuse.  Go to Content >Assets.

In the Name field, search for the resource’s name (example: Academic Search Premier)

This will show you the list of assets with that name.

Find the asset with the highest Mapping Count.  You can re-order the list by clicking Mapping Count.

Note the ID# of the asset that is not owned by a librarian from Shimberg that has the highest Mapping Count.

Return to your Guide and follow the instructions starting with Step 1.  When you search for the asset, you will scroll through the list to find the one with the same ID# that you noted.

Go to the Assets Database to add a new asset to reuse on your guide.  Go to Content >Assets.

Select  + Add Content Item.

Select the Type.  If you are adding a database or other URL, use Link.

Fill out the information and click on Save.