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USF Libraries Faculty Search Committee Process - Template

Candidate Review and Recommendation

At the end of the on-site interview process, the Search Committee will create a ranked list of on-site interview candidates. The ranked list will include a paragraph that describes each candidate's strengths, areas of concern, and how they can contribute to the library's future eligibility as a member of the Association of Research Libraries (ARL). The Search Committee Chair will provide this information to the Dean for consideration.   

The Dean also requires documentation from the Promotion Committee in order to recommend a new hire. The Promotion Committee will provide a document regarding each candidate's research agenda, productivity, and recommended rank (Assistant Librarian, Associate Librarian, Librarian). 

Hiring Process

The following activities will occur during the Dean's review of the Search Committee's and Promotion Committee's respective documentation:

  • Search Committee conducts reference checks for all on-site interview candidates.

The following activities will occur after the Dean's review and subsequent candidate selection for hire:

  1. The Dean informs the Search Committee Chair and Library HR. 
  2. Library HR contacts the selected candidate. The candidate is informed that the tentative offer is contingent upon approval by the Provost.
  3. Library HR and the selected candidate discuss and negotiate salary, moving expenses, start date, etc. 
  4. The candidate's application and related documentation are forwarded to the Provost for approval.
  5. Upon the Provost's approval, the candidate's documentation is forward to Main HR. 
  6.  Library HR will initiate a candidate background check upon approval by Main HR.

Interviewee Follow-up

Applicants who are not selected for hire will be notified in one of two ways:

  • Unsuccessful on-site candidates will receive notification from Library HR. Notification may be in the form of a letter, email, or phone call.
  • Remaining applicants will be notified via USF Careers that the position has closed.


Remember: Search Committee members MUST submit all documentation related to the hiring process to Library HR once the committee has successfully completed its charge. Documentation includes: meeting minutes, written notes, email correspondence, etc. If you have questions about the types of documents that must be submitted, contact Library HR.